Job Opportunities

There is currently 1 position available at the San Mateo County Historical Association.

Development Assistant (20 hours per week, including Saturdays)

The San Mateo County Historical Association (SMCHA) seeks a motivated, detail oriented self-starter who will play an important role at SMCHA by providing administrative support to the Development/Marketing Office for fundraising and promotional activities.

Key Responsibilities:

  • Be an assistant to the Museum Director regarding Development and Marketing
  • Schedule meetings and other communications
  • Assist in the coordination of fundraising events
  • Maintain paper and e-filing systems
  • Assist with mailings including appeals, acknowledgment and billing letters
  • Manage donor database (enter and track donations, clean up old records)
  • Provide front desk coverage for the receptionist on Saturdays and weekly lunch duty as needed, while performing other Development/Marketing tasks
  • Assist with Gift Store stocking and inventory
  • Perform other tasks as requested


  • Good organizational skills and superior attention to detail
  • Demonstrated ability to adjust work schedules and prioritize to meet deadlines and manage multiple assignments simultaneously
  • Proficiency in Microsoft Word and Excel. Proficiency in Mail merge is a must
  • Some knowledge of Adobe Creative Suite (InDesign, Illustrator and Photoshop) is a plus
  • Competent using database software.  Experience with donor database software is a plus
  • Open to flexible hours around fundraising events, including some evenings and weekends
  • Have a California Driver’s license and a car.  Some errands will be required.
  • Ability to lift and/or carry 20 pounds


  • Job will commence September 3
  • Four month probation period will in part include filling in for a team member on medical leave
  • After successful completion of four month probation, the position will focus on the Association’s capital campaign
  • Salary range: $20 - $22 per hour